Meeting Specifications
AMERICAN SUGARBEET GROWERS ASSOCIATION
1156 15TH ST., NW SUITE 1101
WASHINGTON, DC 20005
Contact
- Brianne Blevins ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it )
Phone
- 202.595.0786
Fax
- 240.235.4291
Annual Meeting
Site Selection
- 2-3 years out
- City selected by Meetings Committee
- Hotel by Meeting Planner
Preferred Dates
- First week of February
Preferred Sites
- Sunbelt ("2nd tier" cities in moderate climate will be considered)
Location History
- 2006 - Westin, Long Beach, CA
- 2007 - J.W. Marriott, Washington, DC
- 2008 - Hilton Walt Disney World, Orlando
- 2009 - Westin Gaslamp Quarter, San Diego
- 2010 - Charleston Place, Charleston, SC
- 2011 - Westin La Paloma, Tucson
Future Locations
- 2012 - Walt Disney World Swan & Dolphin, Orlando
- 2013 - Hilton San Diego Bayfront, San Diego
- 2014 - Tampa Marriott Waterside Hotel & Marina, Tampa, FL
- 2015 - OPEN - locations under consideration; San Antonio & Phoenix Area. (RFP will be availabe mid-February)
Room Block
- 1000 - 1150 room nights (90% Double Occupancy)
Meeting Length
- 5 days
Arrive/Depart
- Sunday-Wednesday preferred
Basic Outline
Based on attendance of 300-350, and based on Sunday-Wednesday pattern
| Day | Rooms | Time | Function | People | Set-Up |
|---|---|---|---|---|---|
| Wed | 20 | Board/Staff Arrivals | |||
| Thurs | 60 | 1 - 5p | Exec./Finance Committees | 20 | Conference |
| Fri | 120 | 8a - 5p | Committee Meetings | 60 | Special Set |
| 12 - 1p | Board Luncheon | 40 | Rounds | ||
| 12 - 1p | Meetings Committee Lunch | 20 | Conference | ||
| 6 - 7p | Board Reception | 100 | |||
| Sat | 200 | 8a - 5p | Board of Directors Meeting | 60 | Classroom; raised head table for 4 |
| 12 - 1p | Board Luncheon | 60 | Rounds | ||
| Sun | 220 | 8am | Golf Tournament (Tentative) | 80 | |
| 1 - 6p | Registration | ||||
| 6 - 8p | Welcome Reception | 350 | |||
| Mon | 220 | 7:30-9a | Buffet Breakfast/Speaker | 225 | Crescent Rounds (240) |
| 9-Noon | General Session | 250 | Same Room/Setup | ||
| 12 - 2p | Lunch w/ Speaker | 240 | Same Room/Setup | ||
| 2 - 4p | Industry Meeting | 30 | U shape | ||
| 6p - 8p | Reception | 350 | |||
| Tues | 220 | 7:30a - 9a | Buffet Breakfast/Speaker | 225 | Crescent Rounds (240) |
| 9 - Noon | General Session | 250 | Same Room/Setup | ||
| Noon- 2:30p | President's Luncheon | 260 | Same Room/Setup | ||
| 7:00-9:00p | Dinner | 315 | Rounds of 8 | ||
| Wed | Major Checkout |
(Hold 50 rooms for 1-2 days beyond meeting (may vary based on pattern and location)
Board of Directors Meeting
Frequency
Summer (July/Beet-growing area)
Fall (November – Las Vegas or New Orleans)
Duration
Summer is 2-3 days
Fall is 1 1/2 days
Attendance
60
Room Block
55
Group Profile
AMERICAN SUGARBEET GROWERS ASSOCIATION
The American Sugarbeet Growers Association is a national trade association representing 10,000 owners and operators of family farms. State and regional associations are located in 11 states: California, Colorado, Idaho, Minnesota, Michigan, Montana, Nebraska, North Dakota, Oregon, Washington and Wyoming.
Annual Meeting attendees are primarily the officers and board members of these local associations and their spouses, as well as representatives of seed, chemical, and other supplier companies. The total attendance averages 350. The purpose of the Annual Meeting is to bring members up-to-date on legislative and international issues that affect the domestic sugar industry, and to determine future policy
and strategies.
Summer Board of Directors meeting is usually held in mid-July in areas close to sugarbeet-producing areas. In 2003 the meeting was held in Billings, MT; in 2004 - Fargo, ND; 2005 - Washington, DC; 2006 - Bay City, MI; 2007 & 2008 - Washington, DC; 2009 - Minneapolis, MN; 2010 - Bay City, MI; 2011 - Washington, DC; Future Location; 2012 - Washington, DC.
The Fall Board of Directors meeting has been held in Denver, Las Vegas, New Orleans and St. Louis. Future Location; 2012 - Las Vegas.